Using Your Financial Statements During An Economic Crisis

COVID-19 Financial Reporting for Recording Business LossesThe economic fallout from the coronavirus (COVID-19) pandemic has forced business owners to re-evaluate their operations and make difficult decisions. One place to look for the information you need to make rational, reasonable moves is your financial statements. Under the U.S. Generally Accepted Accounting Principles, these typically fall under the umbrella for COVID-19 financial reporting:

  • Statement of Cash Flows.
  • A balance sheet.
  • An income statement.

Cash Flow

A statement of cash flows should be organized into three sections for your COVID-19 financial reporting: operating, financing and investing activities. Ideally, a company generates enough cash from operations to cover its expenses.

The COVID-19 pandemic has caused small businesses with cash flow challenges. Revenue is dropping precipitously with small businesses without a proportionate decrease in certain (fixed) operating expenses. Keep a close eye on whether you’re reaching a dangerous point. To generate additional cash flow, you may need to borrow money — consider a Small Business Administration loan under the CARES Act, if you’re eligible.

Assets and Liabilities

Your balance sheet tallies your company’s assets, liabilities and net worth. In doing so you are creating a snapshot of your company’s financial health on the statement date. Assets are typically listed in order of liquidity. Current assets (such as accounts receivable) are expected to be converted into cash within a year. Buying Long-term business assets (such as your plant and equipment) will be used to generate revenue beyond the next 12 months.

Similarly, liabilities are listed in order of maturity. Current liabilities (such as accounts payable) come due within a year, while long-term liabilities are payment obligations that extend beyond the current year.

As its name indicates, the balance sheet must balance — that is, assets must equal liabilities plus net worth. Net worth is the extent to which the book value of assets exceeds liabilities. In times of distress, certain assets may need to be written off. Examples of this include receivables, financial assets, pension funds, and inventory. Additionally, intangible assets (such as brands and goodwill) may become impaired. These changes may cause the book value of a company’s net worth to be negative, suggesting that the business is insolvent. Other red flags include current assets growing faster than sales, and a deteriorating ratio of current assets to current liabilities.

Income and Overhead

An income statement shows revenue and expenses over the accounting period. Revenue has fallen for many businesses as the result of social distancing during the COVID-19 outbreak. Fortunately, certain variable expenses — such as materials and direct labor costs — have also fallen.

Unfortunately, most fixed expenses — such as rent, equipment leasing fees, advertising, insurance premiums and manager salaries — are ongoing. Review costs that are under categorization on the income statements as overhead and sales, general and administrative expenses. Consider whether you can scale back these items, renegotiate them or convert them into variable costs over the long run.

For example, you might:

  • Return a copier under a lease that isn’t currently in use.
  • Decrease your insurance coverage.
  • Rely more on independent contractors, rather than employees, for certain tasks.

Sudden Changes

Your existing financial statements may not account for the sudden changes inflicted upon businesses worldwide by COVID-19. We can assist you in generating your COVID-19 financial reporting. Our Grafton WI accountants can evaluate gleaning insightful data using updated numbers, and generating new ones going forward.